Sending a friendly farewell email on your last day allows
you to leave a good impression while also providing co-workers with your contact
information so they can stay in touch.
What Is a Goodbye Email?
A goodbye email is a message that employees send to
co-workers before leaving a job. After giving two weeks' notice and submitting a
letter of resignation to your employer, it is customary to send a farewell
message to your co-workers. If you work in a smaller organization, you could
send the email to the entire staff, or you could send it to your team and close
colleagues if you work in a larger one.
A goodbye email is critical in helping you leave your job on
good terms before taking on a new role or starting a new chapter in your life.
Even if the transition to your new job has been difficult, it is appropriate to
send your best wishes and end on a positive note. You may need a letter of
recommendation or assistance from former co-workers in the future, so it is
polite to mention your professional network in your farewell message. You can
also express gratitude and appreciation for your team members in the goodbye
email.
How to Write a Goodbye Email to Co-workers
Before leaving for your new job, send a functional but
heartfelt farewell letter to your co-workers. Follow these guidelines to create
the best final-day email:
Express your appreciation. It's polite to thank your boss
for their mentoring and your team members for their collaboration”or for
anything else they've done to give you the experience you need to face your
next chapter. Regardless of your work experience or level of preparedness for
future endeavours, expressing gratitude is a required courtesy.
Allow yourself plenty of time. Because your last day of work
may be filled with farewells and loose ends to tie up, it is best to write your
goodbye letter a few days ahead of time to allow yourself time to revisit and
revise it. Sending the message a few days before your last day gives your
colleagues time to respond.
Include contact information. To maintain working relationships,
you may include personal contact information (such as a personal email address
or phone number) or provide a professional networking profile or your work
email at your new job. You should also inform direct reports of your new point
of contact to ensure that everything runs smoothly in your absence.
Understand that this is not a resignation letter. Your
farewell email should not contain any news or announcements; it is customary to
give at least two weeks' notice when leaving a job, and this should be
discussed with higher-ups. Your departure will then be announced by those in
authority (and possibly your new position and job title). Then, on your last
day or shortly before your last day at work, you can send your own brief and
heartfelt note.
Use a straightforward subject line. Your subject line can be
as simple as "A huge thank you" or "Saying goodbye for
now," which allude to the day's bittersweet emotions.
Goodbye Email to Co-workers Example
Here is an example of a goodbye email template you can
modify to send to co-workers:
Hello all,
It has been an incredible [number of years] at [Company
Name]. I want to thank everyone for making this a positive and fulfilling
experience, and I will miss you all as I head off to [New Company Name]. Thank
you for your collaboration, kindness, and skills: you™ve all made me a wiser,
better colleague.
If you wish to keep in touch, you can contact me at [email
address and/or phone number]. As the company looks for a replacement, you may
direct all questions you would typically send to me to [Colleague Name] in the
interim.
Thank you all again!
[Your Name]
Update this email template as you see fit. Remain
professional and appreciative so others always remember you in a good light.
Goodbye Email to Managers Example
It is wise to send a separate email to your bosses and mentors thanking
them for their collaboration and leadership; this may take the form of a more personalized
handwritten card. Here is an example:
Dear [Manager Name],
Let me start by expressing my profound gratitude: you have
given me so much room to grow at this company, have taught me how to be a
better team player, and have inspired me to be a strong leader one day, as you
have been for me. Thank you so much for your willingness to bring out the best in me and others. I will miss you at my
next job, and I hope my new manager is as wonderful as you have been; you make
this such a special place to work.
My very best and sincerest gratitude,
[Your Name]
Goodbye Email to Co-worker Friends Example
For close colleague friends, with whom you might share
inside jokes, your message can brim with more personal details and flair.
Consider this email sample:
Dear [Colleague Name],
I am going to miss you so much! You were always there when I
needed career advice and put a smile on my face, even on more challenging days
at the office. Thanks for being such a great work pal, and I hope we can see
each other even after I™m no longer here. [Insert a personal anecdote or inside
joke here.] Stay amazing, and best of luck!
Thanks for all the great memories,
[Your Name]
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